Clifton, NJ, USA

Part time

About the Role

The bookkeepers main responsibility is to ensure the accuracy of the City Green books and also produce financial reports as needed in order for City Green’s senior management and board to fulfill their fiduciary oversight responsibilities. Ongoing duties include working on accounts payable and accounts receivable (including creating invoices), creating monthly financial statements and processing payroll and all monthly reconciliations. The bookkeeper also administers benefits such as health insurance reimbursements and retirement plans. They will also be the main liaison with the City Green accounting firm on the annual audit, filing of tax returns and filing of the employer 403b retirement account.

This is a long-term contract or part-time position that is about 12 to 15 hours per week. This is a flexible position; there is a preference for the bookkeeper to be available one day per week in the City Green office in Clifton. Hourly rate ranges between $19- $25, commensurate on experience.

Requirements & Qualifications

Responsibilities include, but are not limited to:

Accounts Payable: - Process and enter all vendor bills

- Pay bills weekly based on management approval

- Maintain vendor files and interact with vendors as needed

Accounts Receivable:

- Generate and enter invoices as needed

- Provide A/R reports

- Follow up to ensure payments are received

Credit Card Expense Management:

- Enter charges ensuring proper GL codes are used o Reconcile all credit card accounts each month


- Enter deposits for cash, checks, and credit cards

General Ledger:

- Maintain a detailed GL with CFO to ensure month end reporting can be completed on a timely basis

Grant Reporting:

- Maintain grant tracking in Excel and grant files, including grant budgets, invoices, and payments


- Run payroll semi-monthly, including hourly employee input

Special Projects:

- Upgrade in-house bookkeeping and accounting procedures

- Upgrade employee expense reimbursement process


  • Minimum 2 years accounting and bookkeeping experience

  • Must be highly detail oriented

  • Strong proficiency with computer applications, including Excel and QuickBooks; Kindful and OneCause a plus

  • Demonstrated ability to multi-task and prioritize well to meet deadlines

  • Behaves with integrity, honesty and is a resource to fellow team members

  • Associate’s degree in accounting or business administration, or equivalent business experience with a non-profit organization.

  • Preferred candidate will have at least three years full-charge non-profit bookkeeping experience.

  • Knowledge of bookkeeping and generally accepted accounting principles both standard and non-profit.